Recording Checklist

  • Original documents or certified copies only.
  • Original signatures are required.
  • A notary's authentication and valid commission date is required.
  • Your document format must conform to Wisconsin Act 110; Standard Document format implemented Sept 1, 1996. Requirements include a 3x3 inch blank space in upper right hand corner, minimum 1/2 inch margins at the top of each page, minimum 1/4 inch margins on sides and bottom of first page, white standard weight paper, no hinged pages. Click here for a blank cover sheet.
  • A return name and address must be entered on the document either under the recording area on the right or else on the left within the top 3" of the page.
  • The complete document must be legible and reproducible. Documents will be scanned and then returned to the name and address provided.
  • Name of person drafting document.
  • Documents pertaining to real estate require the complete legal descriptions. Click for examples.
  • The document must refer to land located in Pierce County.
  • Parcel identification number. The number on the document must be the same number as on the Real Estate Transfer Return. Format ###-#####-####
  • A complete Wisconsin Real Estate Transfer Receipt is required for conveyances.
  • The correct fee. See Register of Deeds Fee Schedule.
  • Multiple mortgage, assignments or satisfactions may not be placed on the same instrument.