Position Description
Pierce County
Position Description
Name:
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Department: |
Administration |
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Position Title:
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Administrative Coordinator |
Pay Grade: |
Set annually by County Board |
FLSA: E |
Date:
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January 2010 |
Reports To: |
Finance and Personnel Committee |
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Purpose of Position
The purpose of this position is to coordinate the administration of all county activities as defined in State Statute and County Ordinance and supervise the Maintenance Supervisor, Emergency Management Director and Medical Examiner activities.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned as determined by the Finance and Personnel Committee to best serve the needs of Pierce County.
* Prepares Annual County Budget. Monitors annual budget expenses and revenues.
* Plans and manages the County’s Human Resources programs including:
* Develops county human resource policy and recommends policy and changes to County Supervisors.
* Develops compensation plan through employee wage and salary schedules and reports analysis, and available data for labor market.
* Prepares employment needs forecasts.
* Monitors human resource data gathering and drafts reports from data. Monitors human resource records maintenance, data communication for compliance with law and requests from County Departments and officials. Consults with Legal Counsel regarding employment practices.
* Assists County management in collective bargaining, arbitration and personnel-related legal proceedings. Maintains knowledge of legislation, arbitration decisions and collective bargaining agreements to gauge industry trends and practices.
* Supervises the Administrative Coordinator’s clerical staff and activities. Prepares, submits and monitors Administrations budget. Maintains all employee records.
* Participates in employee recruitment, interview, performance appraisals, discipline, assignment, reward, transfers, complaints and selection (with standing committee or its designee). Reviews employee separation notices and conducts exit interviews. Recommends procedures to reduce absenteeism and turnover and prepares related reports.
* Attends and participates in Committee meetings as needed, required and/or requested.
* Assists Department Heads, standing committees and County Board in the investigation and handling of employee related complaints. Develops and assists in the Human Resource training and remediation techniques for managers, supervisors and staff. Evaluates and advises on potential work related problems/issues.
* Serves as the coordinator for external agency investigations.
* Serves as County equal opportunity officer.
* Serves as ADA manager and coordinator.
* Plan, directs and manages the accounting payroll and purchasing function and staff.
* Attends and participates in all County Board of Supervisors meetings. Reports on County activities to Board of Supervisors on regular basis and as requested. Prepares County Board agenda and resolutions.
* Participates in recruitment of non-elected Department Heads with the exception of the Corporation Counsel appointed by the County Board.
- Provides general direction of non-elected Department Heads along with the Standing Committee.
- Under the policy guidance of the Building Committee, supervises and advises the Maintenance Supervisor. In collaboration with the Maintenance Supervisor, reports maintenance and grounds activities to the Building Committee.
* Under the policy guidance of the Emergency Management Committee, supervises and advises the Emergency Management Director. In collaboration with the Emergency Management Committee reports issues, plans, training, and other related activities to the Emergency Management Committee.
* Under the policy guidance of the Law Enforcement Committee, supervises and advises the Medical Examiner. In collaboration with the Medical Examiner, reports issues, plans, training, and other activities to the Law Enforcement Committee.
* Monitors operations and actions of all County Board Committees, Boards and Commissions Department offices and agencies.
* Prepares policy analysis reports and recommendations for County Board and Committees.
* Conducts monthly Department Head meetings.
* In conjunction with Corporation Counsel and standing committees, negotiates intergovernmental contracts on behalf of Pierce County
* Recommends long-range capital improvements, work and performance standards.
* Serves as County’s contact representative.
* Assists all Departments in grant opportunities and pursues, prepares or develops grants beneficial to the county but outside the scope of a department.
* Coordinates interdepartmental and Ad Hoc Committees as directed by Board of Supervisors and County Board Chairperson.
* Coordinates and develops risk management program.
* Approves employee time sheets of the Administration Office Staff,Maintenance Supervisor, Emergency Management Director and Medical Examiner.
* In consultation with the appropriate Department Head, standing committee or County Board chair, provides information to members of the press, civic and social groups and the general public on County operations and activities.
- Represents the County Board as directed.
ADDITIONAL TASKS AND RESPONSIBILITIES
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
* Performs ministerial tasks necessary to perform the duties as Administrative Coordinator.
Minimum Training and Experience Required to Perform Essential Job Function
- Master’s degree in public or business administration or Human Resource management, or any combination of education and experience that provides equivalent knowledge, skills and responsibilities.
- Demonstrated ability to develop and oversee multiple and diverse budgets.
- Progressively responsible public sector management experience.
- Familiarity with legal issues relating to and typical of county government. Ability to reasonably anticipate legal problems and challenges.
- Demonstrable facilitation and/or mediation skills.
- Understands and appreciates the diverse nature and shared authority of Wisconsin’s County Board and Committee structure.
Physical and Mental Abilities Required to Perform Essential Job Function
Language Ability and Interpersonal Communication
* Ability to predict and plan for future events impacting the organization, as well as the ability to make strategic and tactical decisions at the highest organizational levels. Ability to analyze data and information, in order to define consequences and to consider and select alternatives. Ability to decide the time, place and sequence of operations within a system or organizational framework, as well as the ability to oversee their execution. Ability to modify existing policies, strategies and/or methods to meet unusual conditions within the context of existing management principles.
* Ability to negotiate and engage in formal bargaining or litigation within legal guidelines. Ability to advise and interpret how to apply policies, procedures and standards to specific situations. Ability to persuade, convince, sell and train others. Ability to counsel and mediate. Ability to manage and direct a group of workers. Ability to develop materials and to teach others.
* Ability to use design and consulting data and information such as legal briefs, economic analysis, and organizational analysis, performance evaluations, agendas, memos and correspondence, a variety of Department reports, County and State budgets and guidelines, requests for proposals, personnel documents contracts, laws, resolutions, ordinances, pending legislation, computer software operating manuals, architectural/engineering documents, professional journals/publications, Wisconsin Administrative Code.
* Ability to communicate effectively verbally and in writing with County Department Heads and staff, County Board Supervisors, State Legislators, Municipal Officials, State and Federal agency personnel, business persons, attorneys, the general public, media representatives, vendor representatives, civic organizations, contractors and consultants, professional peers from other counties.
Judgment and Situational Reasoning Ability
* An ability to handle stressful situations in a professional, effective, fair and diplomatic manner. An ability to recognize pending and future problems and to conduct conflict resolution techniques. An ability to communicate effectively, diplomatically and positively with citizens, employees, supervisors and elected officials and businesses. Possession of the business, supervisory and political skills to conduct county business. An ability to utilize common sense, judgement, discretion and the art of persuasion. An ability to think outside the box and to foresee coming trends and issues and to coordinate inter and intro governmental issues.
Physical Requirements
* Ability to use computer keyboard/typewriter, telephone, calculator, photocopier, computer printer.
* Ability to exert light physical effort in sedentary to light work, involving lifting, carrying, pushing and pulling up to 20 pounds. Ability to handle, finger and feel.
* Ability to recognize and identify degrees of similarities or differences between characteristics of shape, sounds, associated with objects, materials, and ingredients.
Pierce County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
_________________________________________ Employee’s Signature
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_________________________________________ Supervisor’s Signature |
__________________ Date |
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