Pierce County POLICY: Minutes of a Board Meeting
Records of all actions of the Board will be set forth in the minutes of the meeting. Minutes will be kept on file as the official record of the Pierce County Department of Human Services Board.The County Clerk is the custodian of the minutes. Minutes will be taken by a Department staff as assigned by the Director. Minutes will be approved by the Board at the next regularly scheduled meeting.Minutes of the meeting are a record of the actions of the Board, not a record of discussion. Minutes of meetings will include:
- The date, time and place the meeting was called to order;The type of meeting – regular, special or continued;The names of those board members present and absent from the meeting;The exact wording of all motions, whether passed or failed;
- Disposition of each motion made – passed or failed;
If the vote is by roll call, each board member’s vote will be recorded by name. When a ballot vote is take, the number voting for and against will be recorded.
- Notation that financial reports were examined by the Board; and
- Notation of time of adjournment of the meeting.
Reports or resolutions may be attached to the minutes if these items provide clarification of the meeting minutes.
REFERENCE
Pierce County Code 4-38